Tuesday, January 22, 2013

CPA Technology will hold its 100th Breakfast Meeting this March!

For those of you who are familiar with CPA Technology's monthly user groups, aka, "Breakfast Meetings", you know that they are a valuable service for our customers that give you "free access" to a Certified Sage Consultant to answer any questions you may have on the given topic for that particular session.  As a free service to our clients, CPA Technology holds these Breakfast Meetings each month at their Sage Authorized Training Center for Sage 300 Construction and Real Estate (formerly Timberline Office) users with a different topic for each session.

On March 12, 2013, CPA Technology will be celebrating their 100th Breakfast Meeting with an extended event (3 hours, instead of their normal 2), from 8 AM - 11 AM. There will be fantastic door prizes (must be in attendance at the training center!), a special breakfast and all of our Certified Consultants will be on hand to answer questions.  This event is being held in conjunction with the release of Sage 300 Construction and Real Estate 2013. Software enhancements will be discussed along with customizing the Desktop, ACH capabilities in Accounts Payable, Purchasing & Inventory's integration with Job Cost and an introduction to Sage Construction Anywhere in the Cloud.

If you are interested in attending, registration is required:
REGISTER HERE





Friday, October 26, 2012

Featured Enhancements for Sage Estimating (SQL) 2013

Sage Estimating customers who are current on their Sage Business Care plan are able to benefit from the new management and security features in the newest release of Sage Estimating (SQL) 2013 coming soon this fall.  Keep a look out for an availability notice and download instructions emailed in the next few weeks.

With the analysis and productivity capabilities necessary to be competitive in today's market, the improvements in this release include:
  • Role-based and estimate level security for better management of your estimating data.
  • Personalized and shared spreadsheet templates saving yourself and team members valuable time. 
  • Estimate management capabilities from within Sage Estimating provides easy access to summarized or detailed information for better analysis on individual or groups of estimates.
  • and more....


Thursday, October 11, 2012

Construction and Manufacturing Software Are Not Created Equal


As a provider of business software solutions for the construction and manufacturing industries, we come across many contractors that manufacture most, if not all of their products they install and/or service for their customers.  Those businesses shopping around for an integrated accounting solution are often baffled by which direction to go.  Finding construction accounting software that covers both facets of the business is not as easy as it sounds.  I came across a great article recently that points out the issues those companies should consider when making a purchasing decision:



Construction Software Is Not The Same As Manufacturing Software
by David Kraft

In today's world, it is fairly common to come across a contractor that also manufactures some or all of the products that they install for their customers. Custom cabinets are a common example, as are some structural steel and low voltage products. Companies that fall in to this category that are looking for new software often have assembly job shops that design custom pieces and a separate installation department that installs the products at a customer's site. These companies especially can benefit from new construction software that allows for the most accurate estimating and quoting capabilities.

Unfortunately, finding a piece of construction accounting software that covers both sides of the business is not as easily done as it is said. Although both sides of the business deal with job cost, there are several issues that arise when trying to integrate the two sides with one piece of software.


For example, manufacturing jobs involve a separate set of constraints than construction jobs. In manufacturing, you often deal with work centers, machinery, and individuals that carry out the manufacturing process. These job shops often have to rush jobs, change schedules, or make other changes on the fly based on priority shifts. Having software that is flexible enough to deal with these sudden changes is imperative in a manufacturing situation. However, this is not the case with construction jobs. Construction projects generally involve longer lead times and have to consider variables such as subcontractor scheduling that make quick and extreme changes in plans very difficult, if not impossible to pull off.

Second, manufacturing and construction differ in the way that cost accounting works. Manufacturing projects track direct labor, materials, and a set overhead allocation when calculating job cost. These job costs are accumulated as the project moves forward from one work center to another. These costs are tracked on the balance sheet as assets until the job is shipped off, meaning that inventory costs constantly change as projects move along. Manufacturers also need to know the current progress of a job to tell customers when the project will be complete and delivered.

Construction projects, on the other hand, recognize revenue and costs on a percentage complete or job complete basis.

Most contractors do not record costs until they are actually billed for them, regardless of whether or not the labor has been completed. They are concerned with the cost to date of a project in relation to the estimated budget for the project and monitor under or over billing based on the percentage of the job complete and the percentage of the estimated cost incurred to date. This kind of cost break down simply does not work in a manufacturing environment.

Construction software will record costs in a linear fashion as the job moves along. These costs can be captured and tracked in real time with the right combination of software and processes.

Another difference between construction and manufacturing sides of a business is that the construction side often has to deal with project management issues such as RFIs, change orders, and submittals. These things are simply not relevant in manufacturing but must be accounted for in a construction accounting package. Construction software also allows for progress billing, which is not necessary in manufacturing.

Last of all, manufacturing jobs require quotes that involve a bill of materials which is not usually done in a construction job. Manufacturers like to use software to keep track of things such as change orders, revision histories, and drawings that are not covered by construction software.

Therefore, although manufacturing and construction companies both deal with 'job cost,' the term refers to different things in the two companies. As a result, it is necessary to separate construction software and manufacturing software. 


About the Author:  David Kraft writes articles to help companies in construction, manufacturing, medical, and accounting industries select new software. Learn more about construction software at http://www.ctsguides.com/construction-accounting-software.asp


Friday, September 7, 2012

The Release of Sage Timberline Office 2013

The upcoming scheduled 2013 update for Sage Timberline Office is the first of several sweeping changes coming your way for the remainder of 2012.  It is evident that Sage is resolute to "making a grand entrance" with the upcoming release in concurrence with its official name change to Sage 300 Construction & Real Estate.  This release promises to be chock-full of useful enhancements, many of which assures to improve the user experience.

Along with a user interface uplift with screen-size enlargement and increased spacing, Sage has boosted Tasks and Reports performance with improved task start-up and better reporting speed for selected reports.  More featured enhancements include the ability to generate Accounts Payable electronic payments with Automated Clearing House (ACH) Payment Processing and keeping inactive AP vendors from showing up on drop-down lists and selected reports with a simple checkbox.  Other highlights underway include:

  • Outlook integration supporting the ability to "drag-and-drop" emails/attachments within Sage Timberline Office
  • Inquiry View Export to Excel
  • Bing map integration
  • "Direct Write" integration to Accounts Payable and Job Cost (replacing the previous Import routine)
  • Electronic updates to Government Forms and integrated eFile services (via the Aatrix eFile Center)
  • Added capabilities to allow for more proactive ways of managing subcontractor certification and compliance
  • ...and more!

Friday, August 17, 2012

Like It Or Not, Cloud Computing Is Here To Stay


Can you believe the Iphone was introduced in 2007 a mere 5 years ago and now it is so ingrained in our culture that our children appear as though they were born with advanced degrees in "I" skills.  Technology changes rapidly and the producers name the tune while we, as the consumers, must dance to their song.  We are the recipients of an overload of electronics and choices.  Frequently accompanying those is sheer confusion deciding over which platform or device is best.  But this is true; the Internet provides a platform for us all to communicate, regardless of what we use to access the Information Highway. 

Three points were being made above.  First, we are the consumers; how we compute is driven by what innovations and options are offered to us by the producers.  Second, businesses hoping to prosper cannot ignore change, but must embrace it.  Mobile device sales are surpassing traditional computer sales.  Last, the Internet is indeed the infrastructure by which we are all connected.  It only makes sense in this mobile society that we find the quickest, most efficient way to access our daily digital needs.  Pursuant to that, the producer’s philosophy has done a complete 180 in how they see infrastructure.  Here we go again.  It's like the mainframe revolution all over again, where things are centrally located and shared. 

The thinking is that centralized storage and applications are most cost-effectively accessed by folks all going to the Internet (a central point), as opposed to using the Internet to get to their private domains in their office.  When you take that in conjunction with the speed in which most people can connect to the Internet along with the universal tools available for accessing the internet, there is a natural convergence towards placing our computing resources there - at one central access point.  It makes some sense and there is a strong argument that there is a high ROI for companies that abandon the idea that they need everything in-house.  We can all understand it is cheaper to have one big server than lots of little ones.  I am not here to make the ROI argument.  I have one of those CPA degrees so my answer is "What do you want the number to be?"  The truth is that the producers are developing more and more applications built on this cloud concept and an increasing number of consumers need get access to corporate and personal information on-the-go. Seems like a win-win to me, but many folks out there  are uncertain if the time is right to make a leap into cyberspace with what was traditionally locked up in the computer room.

Clearly the answer is not the same for everyone and each company should evaluate their workflow, their workforce, and the costs of the various components.  There is a lot of due diligence to be done in regard to providers and the language of their contracts, not to mention the security of your data.  I and others have offered volumes of information and experience on the critical questions in considering such a leap...but the point today is that if you think change is bad, obsolescence is deadly.  Software as a service, and cloud/mobile computing are here to stay and it behooves an organization to start including discussions of how to adapt and transition from the pervasive server/client "wintel" world.  Act now because applications from backup to proprietary products are being run from external computer centers across the globe, and the Internet has become the destination, not the highway.


Thursday, August 16, 2012

Business. Anywhere. Anytime. Made possible by Sage.

For those in the "industry", I'm sure you all can relate.  Pretty self-explanatory. What a great product.  And Sage, what a great video.

We have brochures on this product.  Call CPA Technology at 610-862-0039 to find out more.

Friday, August 10, 2012

What's the deal???


Here’s the deal….for Sage Construction & Real Estate customers who have been contemplating purchasing more licenses for their system, now is the time to save!  Purchase two user licenses and get one free.  Customers can mix and match any two user licenses to receive an extra one at no cost.   But hurry though, offer ends September 27, 2012!  Call Fred at CPA Technology at 610-862-0039.

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What else is going on?  Stay informed and read the latest CPA Technology newsletter for the latest news, updates and helpful tips & tricks!

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